How qBotica enabled a Sales Order Process for a leader in fourth party logistics
Challenge
Xenon Arc is a leading Manufacturing Organization of Motor vehicle Parts, Transportation Equipment, Vehicular Lighting etc. Xenon Arc receives ~300 to 400 Purchase Orders (PO) from its clients like QHC and Kerry etc. per week requesting quotation and delivery of the requested products to the customer delivery address on a requested delivery date. Manual data entry and verification of stocks in the Warehouse and creating a Sales Order (SO) in the ERP was time consuming and error prone manual process.
Solution
• qBotica implemented unattended BOT to entirely automate the Sales Order Creation process.
• Document Understanding / DoqumentAI Product to extract data from PDF (PO) received in the Mailbox
• Discard any unwanted documents / pages
• Automate date entry into ERP Screens, update fields based on Business rules and logic
• Document Understanding with Action center for Human in the loop
• Automate Sales Order Creation in ERP and send notification to customers with created SO attached for reference.
Results
2 – 3 Mins
Sales Order Creation time reduced
from 10 to 12 min post Automation
> 90%
Cost and Time Savings
90%
Reduced TAT & improved efficiency
~> 50
hours saved in a week
BENEFITS
• Better utilization of Employees effort
• Improved Customer Experience
• Higher Data Accuracy
• Increased Operational Efficiency