How qBotica enabled a Quote to Invoice Process for a leader in fourth party logistics.
Challenge
Manual spot board monitoring in the logistics industry demands substantial human resources to oversee shipments, inventory, and deliveries. This reliance on manual processes often results in delays and missed opportunities due to inefficiencies in monitoring spot boards and generating quotes. Additionally, a high volume of transactions, invoice discrepancies, and the need for reconciliation and consolidation contribute to abment delays and make the process time-consuming.
Solution
• qBotica assisted in implementing OCR (Optical Character Recognition) technology to extract information from image-based PDFs, such as Shipment Information, Invoice, Purchase Orders (POs) and Bills of Lading (BOLs). This automation streamlined the process of handling paperwork by efficiently converting scanned or non-editable documents into structured, usable data for further processing.
• qBotica is assisting us in exploring document understanding capabilities and implementing AI/ML solutions to enhance automation and data processing efficiency
Results
>$2M
Projected cost saving & value realization
40%-50%
Increase in number of shipment
quote submissions
BENEFITS
• Automated real time monitoring of SpotBoard and generating quotes using UiPath Bots integrated with API’s, Internal system across 50+Customer portals. Faster rate submissions ensure customers receive timely information which increases the percentage of Wins.
• The automation significantly enhances efficiency by saving total man hours of 130-150 daily, thanks to the bots operating continuously from 6 AM to 8 PM.
• Timely payments help maintain open lines of credit, which in turn qualify for rebates from the credit card provider